It really doesn’t matter as long as you start... 2. After I have a large painting digitally filed, I decide if I want to keep the painting to hang in my home or studio, whether I am going to give it as a gift, donate it for a fundraiser or sell it. Don’t fall for that trap! You want your art’s digital files to be saved at 300 dpi, rgb, TIFF files. Organize your art inventory on a cloud-based management system … No credit card required. Here are some great ways to organize your art studio so the mess stays a little more manageable. Learn how to organize your art studio with these five practical tips. Add In the Right Details. Don’t shove all this information on one page. Just cut out the bottoms of a few segments to make room for the length of your materials. Your consignment report is a great way to keep track of who has what so thanks for sharing that with us. While this may seem obvious, it is tempting to type in the title and dimensions of a piece and be done with it. That way you’ll always know which gallery or venue is showing your work. Tagged as: There is no one way to inventory your art, but there are plenty of great ideas out there if you don’t know where to start. Plus, it isn’t the beast you think it is. Step 4: Choose the Best Homes for Your Collection. There are many … The artwork organizing tool is available to everyone but especially for artists, collectors, dealers, and institutions. I have seen an artist put her paintings in verticle racks so that there can be some air flow….but if these are in closets….not much air flow. I’m curious if you think it would make sense to use the date in the digital file name for each painting? This is also good for commissioned work. By using our services, you agree to our use of cookies. Organize Your Artwork Online. You can also add more detail such as a letter to signify the type or medium of the work like OP for oil painting, S for sculpture, EP for edition print, and so one. You can try their software free at to see what it’s like. The vision for this blog is to share my life & art, offer works for sale, show the creative process and hopefully inspire you to live your dream life. Description – keep this simple, such as, Easter, spring, Christmas, teddy bear, angel, Santa, snowmen, etc. Have faith in yourself and your artwork, and remember you’re there for a reason. There are many galleries in upper Michigan that I would like to approach with my art next year. Because hard drives are known to crash, you should still keep your digital files on cds, dvds, or compact flash for safe storage. Paint Brush Storage. We have many paintings from family members that we don’t want to part with, but don’t have room to hang. Very few artists simply dive right into large projects. The most important thing to remember when organizing your art exhibition is to be confident. The ultra-clear bags mentioned above come in various sizes up to 20" x 30". You’ll be so glad you did and when you’re done you’ll have a living archive of every single piece you’ve ever made, all your business contacts, all the locations that have shown your art, and every competition you’ve ever entered all on Artwork Archive. Organizing Your Kid’s Artwork. Here’s an amazon shopping list for products mentioned in this post: Amazon Shopping List. I use to paint around 200 paintings a year but that has dropped drastically now that I am involved in so many other creative endeavors. Use a tool caddy as a craft caddy organizer. You probably know if you have some hoarding tendencies, in which case … Be sure your digital file name is the same image number and title as you have on your image list. Fill it with containers or soup cans for pencils, markers, and colored pencils. Inventorying your artwork helps to organize, strengthen, and streamline your art business. The trick is to know where and how to hang art (and how many pieces to hang). It helps to remember the client you created the piece for. Paper Storage using Magazine Files.. You can also hire a professional photographer for your artwork. Your notes will always be private in Artwork Archive and your description will only be made public if you mark a piece as “public”. Add your contacts in so you can see who your best buyers are. This tells me that it was the 41st painting of the year, created in October of 2008.” She begins again with number 1 and the letter A every January. As I am currently thinking of organising my art I am very grateful for your tips! The first step in organizing your art space should actually be getting rid of all the stuff you don’t need or won’t ever use. For example 2013-12-07-Flowers, or something like that. By consignment report- I just mean a list of painting titles and other painting data with a small image for each. If your paintings are larger than that, go here for bags up to 46" x 35". Tips for organizing your art studio. Thanks for contacting me. Another software called Artist’s Butler is economical and has only one time cost, it has reports too. It can seem overwhelming to inventory a career’s worth of art, so we recommend working backward That way you’ll start with the art that is freshest in your mind–and the work you need to have details on hand for potential galleries and buyers. Teresa. I created 9 columns titled as follows…..image number, title of work, date created, description, size, medium, created for, cd #, sold. Share your ideas with us here. Get the latest art news & tips delivered once a week, straight to your inbox. It really doesn’t matter as long as you start from the beginning of your body of work. Just tie a thin rope across your kitchen window … The reason for the bags is to protect from dust but the humidity could be an issue. Once you’ve logged all your Pieces into the art inventory software you can assign each piece to a location. Make "studies," or practice sketches, to organize effectively for larger projects. Start dragging the photos into that presentation, one picture … How to Organize Your Kids’ Artwork. I have my flat pieces of artwork (watercolors) professionally scanned at Museum Photographics and my large canvas acrylic paintings I take to a local professional photographer. Number Your Work. It can seem overwhelming to inventory a career’s worth of art, so we recommend working backward That way you’ll start with the art ... Take High-Quality Photographs. Almost 100% of the time they instead work on related, … CD # – Which cd is the digital file stored on. You’ll get to relive the creation of each piece, reflect on past successes, and see how far you’ve come. Linear What it is: Pictures are hung in a line – either horizontally or vertically.This style emphasizes rhythm and balance. Thank you for commenting. Art Marketing 101: How to Promote Your Art Make an Amazing Online Portfolio. Watch the replay here!. If your art station is on the smaller side, maximize vertical space with a wall-mounted storage system or even pegboards. You’ll need to record the title, dimensions, inventory number, creation date, price, medium, and subject matter to have a detailed catalog of the piece. How to Organize your Artwork 1. I am always open to new ideas…..especially when it comes to organization. Medium – You may paint with watercolor, draw with pen & ink, create sculptures with clay or paint with acrylics….I would keep it all on the same list. so my paintings are sorted by year. Shelf and Baskets: I have a tall second-hand shelf to the right of … Plus, it isn’t the beast you think it is. I have an image list document on my computer and I print a new page every time I fill one up so that I have a "hard copy". When painting large works of art you will soon run out of space to store them. organize, Pick one item to display—maybe on the … Dear Teresa I have a digital file of all my art in order to send to licensees so they can create their products using my artwork. ALL ART, SKETCHES, PATTERNS & PHOTOS ARE THE PROPERTY OF TERESA KOGUT AND ARE COPYRIGHT PROTECTED. ANY USE OF IMAGES FROM THIS BLOG IS PROHIBITED. I found this article:, There’s an example of the artwork archive reports in Lisa McShane’s article here: Blessings, I’ve been numbering my paintings with the year in front like this: 2013-24, 2013-25, etc. I then use plastic bins for storing the "bagged" originals….putting them in numerical order, of course. This would work well for an artist who creates in a variety of medium. (And if so, we’d love to hear about it in the comments). A good artist website is like a gallery or museum. We’ve create one easy and straightforward process without tons of data fields to organize your artwork online. ALL RIGHTS RESERVED. Next, comes the extra fun part – and no, we’re not joking. Tracking your most successful pieces will help you to understand what jurors are looking for, so you can enter with better pieces every year. Welcome! Hang it A very easy and efficient way to display your child’s artwork would be to hang it up. With our expert advice on arranging art, your … Thanks for this excellent article. Keep a box or folder close to the door or in whatever part of the house your children store their school supplies. Take a photo of each new piece of artwork as it arrives at home. I mean, after all, isn’t that why we paint…to share a piece of ourselves with others?? Click here for storing cds. Building an online art portfolio is a crucial first step in marketing your art. I’ve been uploading some (but not all) of my paintings to, a cloud based archive. Also, it certainly piques a buyers interest if a work has won a competition, so you’ll want to have this titillating piece of information on hand to help a sale along. They have 2GB free storage, and you get more with referrals. Or maybe you’re just starting to realize that you … Then you can take a trip down memory lane and archive your past work. I number each cd and put that cd number in the "CD #" column on my image list so I can easily find the digital file when needed. You’ll have the information at the ready if a buyer wants to purchase a piece that is outside of your studio and you’ll never accidentally send work to the same gallery twice. … Convert a hanging shoe organizer into a space for storing loose canvases and paper. For me, it is very exciting to have someone invest in an original painting to display in their home or office. Hope this helps. You need to give each item, whether it’s an artwork … I started licensing my art back in 1997 and over the years I have created a portfolio containing over 3,250 paintings. When and if you sell your work, put the price you sold it for here and maybe the person you sold it to and the date. Keeping excellent photos of your art and studio ensures you have evidence for insurance purposes. 10 Ways To Organize Your Art Room 1.) Hi Teresa, Then you can notify them of new art they might like to purchase. Free for 30 days. You’ll always know what’s in your inventory, so you’ll be prepared if anything goes wrong. Another reason I do it this way is because I have had a couple computer failures over the years and would be frantic if I lost this important information. You can keep them updated on your art career and mail personal thank you notes to your best buyers. Three steps for starting to organize your art collection: Artwork … It seems that every time I forget to fill this in, I will need the measurements for listing the art for sale or for registering the copyright. This method will protect the art and keep it organized as your volume of artwork increases. … Thanks Matthew. We’ve broken it down into ten simple steps to make it even easier. After creating 10-15 paintings, I update the file on the computer as well. Inventorying your artwork helps to organize, strengthen, and streamline your art business. On her fantastic blog Art by Cedar, she writes “for example, there is a painting in my inventory with the control number 41J08. While you are trying to sell the originals or storing them for a gallery showing or if you just can’t let go of them yet, put each painting in a large bag and store them in numerical order standing on edge. I currently paint about 60 paintings a year, but hope to boost that to around 200 or more soon. I’m currently trying to get myself organised and this article is great. The artwork can’t be stacked up, over-populating the walls. You can also add in the framed dimensions if need be. How to Organize your Artwork and Keep Your Sanity! If you already have several paintings created, go back and write the image number and title on the back. licensing, How do you create consignment reports, or other reports where the images are shown alongside the data? Is your list of paintings in a regular database like Excel? This would go to a gallery as a record of the paintings “consigned” to them. Then you can add in important business contacts so you have the details of your art collectors, gallery owners, interior designers, museum curators, and art fair directors all in one place. Number and title the piece and log that info on the image list right along with your paintings & drawings. So, turn on your favorite tunes, enlist some generous friends or family members, and set to inventorying your artwork. Keep an "Image List". The image list holds all the information about the painting. Finding a specific piece of art would be like finding a needle in a haystack. I don’t have my art in galleries….although I would like to try that some day. Number and Title EVERY piece of art.. Start with 1…or start with 100. Take … In the large open area, throw all those crayons you have at the bottom of your purse … Work Backwards. That’s a great idea to number your art with the year in front of the image number. art, Artwork Archive inventory report or portfolio page feature, 9 Things You Should Give Up to Be a Successful Artist, How to Make Money as an Artist on Instagram. Get smart with the Thesis WordPress Theme from DIYthemes. Storing the digital files on an external hard drive is also a good idea so you can easily pull up an image using the file/find option on your computer’s menu bar (that is for mac users…not sure how it works on a pc) This makes it quick and easy for emailing a jpg to someone to view, for blogging purposes or to upload the .tif file to a FTP site for a licensee to download. I like having a hard copy of my list so when I finish a painting, I can quickly write the information down and move on. I keep two external hard drives, and rotate them each month for backup as well, in case one fails. That’s it! 2. Then you can add in the rest of the information. That is my method for keeping my art protected, organized and easily accessible. I have never created one so I can’t answer that. I store my digital files on cds. Place all of the new artwork in this box or folder. How To Organize Your Artist Website. Created For – This is mostly for licensing purposes. Display Options. ), and two digits for the year. I keep my art stored on cds currently but hope in 2014 to put them all on an external hard drive as well just to be safe. There may … Ok, I see now. Periodically, open a new PowerPoint or Google Slides presentation. I do keep buckets of Damp Rid there. So don’t hang on to everything you create. Do you have another clever and easy way of storing your artwork? Then you can share it with buyers and collectors and sell more artwork. Cookies help us deliver our services. These can be thoughts you had while creating the artwork, inspirations, materials used, and if it was a gift or a commission. You can buy a large three ring binder for each of your children, and then just put a hole punch in each item that you want to save. Put a label on the top of the bag with the painting’s image number and title so it will be easy to find. Maybe you have an overflowing bin of years worth of multiple kids’ artwork you don’t know what to do with. I don’t know if I like having my high res files “out there”….is it a secure way to store art? Good question about security…. That way you can access them anytime, anywhere as well as connect them to specific pieces within your inventory. Artwork is a great way to add interest to a room, but arranging art can be stressful. You’ll know exactly who bought what, when, and for how much. I hope these tips help you and if you already have a system in place that is different from mine, please share in the comments section. Where, you ask? So, turn on your favorite tunes, enlist some generous friends or family members, and set to inventorying your artwork. Keep art supplies organized and accessible by storing them in clear or colorful plastic totes on shelves, in corners, or under tables. How to Organize and Track Your Artwork. Next, you can register sales to specific contacts within your Artwork Archive account. For large canvas paintings, I use the same bag method. I can generate consignment reports with the images listed from there as well. Better yet, artists handle the transactions and keep all the money! Image number , title of work and date created are self explanatory. I don’t want you to waste your valuable time searching for art so I am sharing with you how I keep my art organized and easily accessible. Once you have it digitally recorded, let it go. Our paid subscribers who have marked four or more pieces “public” are featured on Discovery, where buyers can contact them directly to purchase work. Be sure to make your contact information easily accessible on your website. Use labels on the containers to manage and locate all paints, extra drop cloths, canvases, or other items with ease. It is really helpful to have a drying/display area super close to where you paint and color. Sold – It is important to know if you still have the original piece. Tracing Your Punchneedle Image to Weavers Cloth,,, Five Unhealthy Habits that Crush Your Creative Spirit. For 3D art, such as, clay sculptures, I photograph several angles of each piece. You can have a binder for each year, or you can just put … Separate your supplies into containers. 1. It’s also nice to have beautiful, high-quality images of your work to send to interested art collectors, buyers, and galleries using the Artwork Archive inventory report or portfolio page feature. We live in Ocala, FL….damp. Benefit: A linear configuration works especially well with pieces that are the same … You can either do this by physically storing them all in one place, or by itemizing and writing down whatever you can remember about the … Benefit: If you like to change your artwork frequently, but aren’t handy with a hammer or have space constraints, this is a good choice. Having a log of all the competitions allows you to see which ones accepted your artwork and which ones awarded you a prize. We all know artists are visual creatives and it is so important to have a visual reminder of your work. Once you’ve inventoried all your work, you can either view it all on the Pieces Page or turn on your Public Page and peruse a beautiful online gallery of your work. Size – this may not seem important but believe me you will want to include this. We’ve broken it down into ten simple steps to make it even easier. Today’s organizing expert interview was packed FULL of incredible tips, ideas and suggestions! Thank you! Print the photographs and store in a binder for easy viewing then download the photos to your computer and store them there also. We not only covered methods to organize your collection of children’s artwork… Clipboard walls are an easy way to display and store artwork. 2.) Use magnets and metal containers to store small things like beads, buttons, jewels, etc. * Organize your art into groups or series of related works. These tips will work for any artist, whether you work in 3-D, paint watercolors on paper or paint with acrylics on large canvases. Once a project is finished, the kids decide … paintings, { 14 comments… read them below or add one }. (via Tenth Avenue South) 7. Enter Art Competitions. You’ll also know where all your art resides once it has been purchased whether it’s your hometown or an international location. Entering … As the years go by and the works amass, it can be easy to forget which painting goes with what title. It’s useful to have a numbering system in place so you can track your work chronologically and know the basic information just from the label. THANK YOU FOR RESPECTING THE RIGHTS OF ARTISTS. Will the clear bags prevent damage from the humidity? I have an image … For my acrylic paintings I use a permanent marker to write on the wood stretcher bars. Previous post: 2013 TNNA Nashville Market, Next post: Five Unhealthy Habits that Crush Your Creative Spirit. Record the description of each piece as well as any notes for the piece. I haven’t been tracking every single painting, but it’s not too late to start! “Rolling carts or … That way you can notify them when you’ve created similar work and hopefully make another sale. However, if the paintings themselves have to moisture in them, sealing them in clear bags would protect them I would think. You can upload up to 20 pieces at once using our Bulk Upload feature and fill in the title, inventory number, and price as they upload. In order to keep expenses down, I recommend purchasing your own scanner and doing this yourself and then sending for professional scanning when a licensee asks for a digital file. Thanks for commenting and glad happy to help. I use a colored pencil because won’t erase or show through the paper. I am not sure what a consignment report is. Once you've amassed an enviable collection of pencils, markers, and paint... Use … By doing this you can do a search for a specific holiday, season or character. Or if you have some publishing software like Microsoft publisher you could set up your own. I am not an expert about humidity and artwork so you may be better off to research it more. Start with 1…or start with 100. This organizational bliss will free you up to do more of what you love and sell more artwork! Artist Cedar Lee organizes her art by two digits for the number of the painting she painted that year, then a letter for the month (January is A, February is B, etc. You'll also gain sales insight this way to assist you with your business plans. another good alternative to external hardrives is cloud storage online- we use at my day job, works great. Eileen, I would make sure to have a dehumidifier running at all times in order to keep the dampness away from the art. This is imperative if you plan to license your art! p.s. Once you have filled a bin, label the bin with the image numbers it contains, for example,  "images 1 through 130". Because, in some years, I paint over 200 paintings, I find the most cost effective way to store my watercolor paintings is put each work of art into an ultra-clear bag…(only .23 each for 12" x 18" bag)   These are acid-free archival quality bags and come in a variety of sizes. These tips are helpful especially if you are just starting your art career or if you have decided to try your hand at licensing, otherwise, you may already have a system in place that is working for you. Inventorying all your art with beautiful photos and the right information lets you send buyers and galleries what they need in a snap.